HR report – every month you know how the learning is going

What the monthly report contains

The monthly report contains data about each participant and about the group as a whole – only what helps assess the learning.

• Attendance – the number of lessons the employee attended, against the lessons planned.
• Level – the level set in the language audit and the teacher's assessment after the given month.
• Progress – a description of what the employee can do in Polish and what they cannot yet.
• Goal for the next month – a concrete skill, not a general "better grammar".
• Group topics – what the group covered in the given month and what is planned.
• Teacher's notes – organisational matters, for example lesson times that clash with a shift.

You receive the report as part of the course for companies.

A sample report

Below we show the layout of a report for a fictitious group of five warehouse employees.

Example – fictitious data. The table shows only the layout of the report. Employees are marked with codes, and the numbers and descriptions were invented for the purposes of the example – they do not come from any company or any student.

Under the table the teacher adds a short summary of the group, for example:

How to read the report

It is best to read the report in three steps: first attendance, then progress, and finally the goals.

1. Attendance – low attendance usually means a problem with the schedule, not with motivation. In the example, participant P3 missed half of the lessons, so the lack of progress is no surprise; the first step is a conversation about class times.
2. Progress – a change of level, for example from A1 to A2, does not happen every month. The description matters more: does the employee do something in Polish that they did not do a month earlier.
3. Goals – the goal for the next month can be passed on to the shift manager. When they know the employee is practising reporting faults, they can encourage them to do so on the shop floor.

How HR can use the report

The report helps make HR and organisational decisions on the basis of a description of skills, not an impression.

• Changing lesson times when attendance drops because of the schedule.
• Moving an employee to a different group or to individual lessons.
• Choosing people who can take over tasks requiring better Polish, for example shift handover.
• A B1 exam preparation plan for people who need it – for example with a mock exam before the session.
• A periodic conversation with the employee based on concrete examples.

What the report will not replace

The report is not a certificate or a document confirming knowledge of the language – it is the teacher's assessment for the purposes of the company and the course. It will not replace the certificate from the state exam, which is required, for example, by the regulations on citizenship. We agree the scope of data in the report with the company before the course starts, and you will find answers to other organisational questions in the FAQ for employers. Want to see what the report would look like for your team? Start with a language audit of your employees.